With the increased use of real-time communications applications
and social networking in the workplace comes the associated risks
and challenges of protecting and archiving sensitive company
information. Mandated measures for monitoring and protecting
proprietary and confidential information that once just applied to
email now apply to all types of communications applications, including public
instant messaging networks, unified communications platforms,
professional communities, chat capabilities associated with Skype,
Facebook, and Web conferencing, and content posted to social
networks, Twitter, and blogs.
Also, eDiscovery legislation that went into
effect December 1, 2006, requires organizations to keep track of
these and other electronic records and be able to produce
"electronically stored information" as part of the litigation
discovery process. All this necessitates a comprehensive solution
to meet regulatory compliance and e-Discovery for
instant messaging and unified communications platforms.
Challenges associated with information sharing occur throughout
the enterprise, but real-time communications, Web applications and
social networks pose a unique set of challenges, since many of
these applications operate largely out of the sight - and thus the
control - of IT departments. Logging and archiving, unauthorized
use, circumvention, and network security risk are just a few of the
issues compliance personnel must be aware of. Adding to the
complexity and urgency to meet these requirements, government
agencies are cracking down and imposing harsh financial penalties
on those that do not comply with regulations.
Learn more about the compliance
requirements for different industries.
Even companies in non-regulated industries are adopting
corporate compliance standards as best practice - ensuring that all
electronic communications comply with company policy and are logged
and archived for potential legal discovery needs or other
purposes.
Actiance addresses the following issues as the only provider of
TrueCompliance™ solutions.
- Authorized usage policies
- Archival of file transfers over IM and Unified
Communications
- Prevent unwanted data leakage
- Control content posted to Facebook, LinkedIn, and Twitter
- Monitoring & auditing of information sharing
- Record all content and activity on Facebook, LinkedIn, and
Twitter
- Message accuracy and authentication
- Ensuring confidentiality of data
- Restricted access to sensitive data
- Non-repudiation
- Tamper-proof environments
- Secure logging
- Enforcement and validation of the audit trail
- Content scanning and keyword matching
The Actiance platform provides management, control, and
compliance of real-time communications in the enterprise.